Administrative Assistant- Marketing

Groom Law Group is seeking an administrative professional to provide comprehensive support to our Marketing Department. This role is ideal for someone who excels in organization, precision, and proactive problem-solving to help ensure that operations run seamlessly. The Administrative Assistant will contribute meaningfully to high-impact initiatives and client-facing materials.

Essential Job Duties

• Prepare, format, and proof marketing materials, proposals, and other documents for internal and external use, ensuring accuracy, clarity, and adherence to brand standards
• Produce materials of varying complexity, in Word, PowerPoint, and Excel, maintaining consistency in both content and presentation
• Update and maintain content on the firm’s website, including attorney bios, news items, events, and resource materials
• Update CRM (client relationship management) records to ensure data integrity, accuracy, and compliance with firm protocols
• Help monitor and track important deadlines for submissions, proposals, and other marketing initiatives
• Coordinate logistics for meetings, photo shoots, and marketing activities, including scheduling, room reservations, communication with internal stakeholders, etc.
• Provide back-up assistance, as needed, for firm-sponsored events
• Provide back-up assistance, as needed, on distributing alerts
• Maintain inventory of branded materials, promotional items, and marketing supplies
• Process and track marketing department expenses, including invoices, reimbursements, and credit card charges
• Work closely with CMO, manager, and attorneys to ensure projects are completed accurately and on time
• Support additional assignments as needed to help the department deliver exceptional service and maintain a best-in-class marketing function

Required Education and Experience

• Minimum ten years of professional administrative experience, strongly preferred in a law firm or professional services firm
• Advanced proficiency in Microsoft Office Suite
• Experience with Vuture is a plus

Competencies

• Exceptional attention to detail, with strong proofreading and formatting capabilities
• Strong organizational and time management skills, with the ability to handle multiple priorities and deadlines
• Excellent verbal and written communication skills
• Demonstrated ability to work both independently and collaboratively within a team-oriented environment
• Professional demeanor, sound judgment, and a commitment to maintaining confidentiality
• Self-starter with the ability to spot inefficiencies and propose solutions
• Ability to complete assignments in an accurate and timely manner
• Customer/Client focused
• Creative and technology savvy

Compensation

• Base salary up to $85,000 commensurate with experience
• Full benefits including medical/dental/vision, life insurance, 401K contribution, generous paid leave policies, family-planning benefits, tuition reimbursement, etc.
• Hybrid working environment (Washington, DC location)

Equal Employment Opportunity and Accommodations

Groom Law Group, Chartered is an equal opportunity employer. We offer opportunities to all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, or any other basis protected by federal, state or local law. The firm will ensure that applicants and employees are treated in all aspects of employment without unlawful discrimination because of these or any other protected characteristics. Additionally, it is the policy of Groom that all employees enjoy a work environment free from all forms of unlawful harassment of a sexual or other discriminatory nature. Any conduct contrary to this policy is prohibited.

If you require a reasonable accommodation in any part of the employment process, please contact the Human Resources Director at mfriend@groom.com with your request and your contact information.